Creating Reports

A crucial Silverstack feature is the “Report” functionality. It offers you the opportunity to create a summary of all the clips contained by the selected project item.

Therefore choose a project, folder or bin and click on the “Report wizard in the Silverstack toolbar (figure 1).

 

figure 1: The toolbar

figure 1: The toolbar

Different Report Types

Silverstack offers you the possibility to export different types of reports. Each one of them is designed for the different professionals involved in the production process. Additionally you can customize the kind of information shown in the reports (more information in the article Customizing Clip Reports).

The different types of reports are:

  • Shooting Day Report
  • Clips Report
  • Thumbnail Report
  • Contact Print Report
  • Volume report.

Shooting Day Report

The Shooting Day Report (figure 2) gives you production information about the clips you have offloaded. You can select between the statistics, labels, backups, ratings formats and reels to show up in the report (figure 3).  Enter production information like Director, Cinematographer and DIT in the production field in the tab project overview, and show it by checking the according checkbox “Show Production Info”  at the bottom of the reports dialog.

figure 2: shooting day report options 

fig. 2: Shooting day report options

 

Figure 3: Example of a shooting day report - PDF

figure 3: Example of a Shooting Day Report – click to get a closer look

 

 

Clips Report

Clips Report (figure 6) is the most customizable type of report. It exports the clip’s metadata you choose from the column layouts. You can also use a preset column layout with important information for different professionals involved in the production process as shown in figure 4 (see dropdown “Clip Layout Information”). Column layouts can be managed and saved from the toolbar of the table view (see fig. 5). Please see the article Customizing Clip Report for more information.

figure 4: Clips Report customization

fig. 4: Clips Report customization

 

figure 5: Clips Report customization

figure 5: Clips Report customization

 

Figure 6: example of a Clips Report - click to get a closer look

Figure 6: example of a Clips Report – click to get a closer look

Thumbnails Report

Generates a report similar to the Clips Report but with bigger thumbnails to help with the identification of the clips. The information displayed in the report behaves in the same way as in the Clips Report.

figure 7: Thumbnail Report customization

figure 7: Thumbnail Report customization

Three Thumbnails per Clip

Silverstack by default creates one thumbnail for each ingested clip that is saved in the library. This thumbnail is be used for referencing clips in the Clips, Thumbnails and Contact Print Reports.

Since Silverstack 6.3 Clips and Thumbnails Reports can now be created including three thumbnails per clip. This enables an advanced reference for clips in reporting.

How To

When selecting the Clips or Thumbnails Report in the report wizard you can choose “3 (requires online media)” as “Number of Thumbnails:”:

Fig. 9: Select the number of thumbnails to include in the report

Fig. 8: Select the number of thumbnails to include in the report

During the export process Silverstack creates two thumbnails for the first and the last frame of the clip in addition to the custom thumbnail. In contrast to a single thumbnail report that accesses the custom thumbnail, the three thumbnails report requires online media for the ad hoc creation of the additional thumbnails.

Position of Thumbnails

The position for the creation of the additional thumbnails can be influenced by setting in and out points for a clip. The position of the custom thumbnail can be set in the preferences. Also, thumbnail creation on ingest can also be deactivated in the preferences.

Additional Thumbnails Failed to Create

If the thumbnail creation process fails it can have different reasons. One common, simple reason is offline media. If the report fails the following alert will be shown:

Fig. 8: The alert when something went wrong with the creation of additional thumbnails.

Fig. 9: The alert when something went wrong with the creation of additional thumbnails.

Please be aware that if no custom thumbnails have been created the custom thumbnail will show a placeholder icon in the reports. Always take a look at your report to ensure its content.

 

Report Examples with Three Thumbnails

Fig. x: Example of a Clips report with three thumbnails

Fig. 10: Example of a Clips report with three thumbnails

Fig. x: Example of a Thumbnails report with three thumbnails

Fig. 11: Example of a Thumbnails report with three thumbnails

 

 

Contact Print Report

This option creates a report displaying only the thumbnails of the library element selected.

figure 9: Contact Prints Report customization

figure 12: Contact Prints Report customization

 

Volume Report

Volume Report (figure 14) summarizes the information regarding the source and current location of the different copies of the clips registered in Silverstack. In order to make this option available, the «Volumes» folder must be selected from the Library tab. This kind of report can also contain XX Hash, MD5 hash and SHA1 hash information to confirm data integrity.

 

figure 10 : Volumes Report customization

figure 13 : Volumes Report customization

 

Figure 7: example Volume Report

Figure 14: example Volume Report

Report Naming Scheme

When saving reports the naming scheme options help to select a meaningful naming based on your project context.

Fig.15: Saving a report

Fig.15: Saving a report

There are preset options available for the naming of the reports:

fig. 15: Report naming scheme preset options

fig. 16: Report naming scheme preset options

In addition to the presets the “Custom:” option allows to build a file name based on available metadata. By clicking “Customize…” you can open the metadata wildcards panel and choose from the available wildcards to build a custom file naming scheme:

Fig. 17: Available wildcards for naming the report

Fig. 17: Available wildcards for naming the report

 

 

Report Formats

Silverstack can save this information either in a PDF-, CSV-, XML- or HTML-file. With the formats CSV and XML you can create files that you can import in spreadsheet applications like Excel or Numbers. Additionally you can write your own scripts to process the data.

“Print Report” Functionality

Additionally to the “Report” functionality, Silverstack offers you the opportunity to directly print reports for each level of your project tree.

To print a report of all clips contained by one folder, select this folder, right-click on it and select “Print Report…” from the drop-down menu.
The described steps work for:

  • Projects
  • Folders
  • Bins
  • Smart folders
  • “Volumes” items

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Related articles:

Customizing Clip Reports

Choosing custom thumbnail image

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