Metadata Handling: View, Organize, Add, and Filter Clips

The clip library is the core of Silverstack. It easily enables you to inspect all the metadata of your clips and let you organize all your clips by these metadata. During offload and backup all clips and files plus their file copies are registered in the Silverstack’s clip library. Over time using Silverstack in your production you always have access to these clip metadata which refer to your project based media files. During all organizing and editing tasks Silverstack never modifies the data of the original and their backups but saves all changes separately.

We will give you a short overview about how to modify and add metadata in the clip library:

Enter Metadata

Metadata (metacontent) is defined as data providing information about one or more aspects of your clips, for example such as:

  • Timecode
  • Resolution
  • Sensor
  • Frame Rate
  • Take, Shot, Scene
  • Reel name

A lot of clip metadata like resolution, reelname, or exposure is already added to your clips by the camera and is therefore not editable. Non-technical metadata like scene/shot/take information however can be edited but is not stored within the original video files. Instead Silverstack saves this editable information and links it to the corresponding clip file. You can add a lot of this supplementary metadata very easily in Silverstack.

You can edit metadata in the Silverstack Information panel, in the “General” (figure 1 #1) and “User” tab (figure 1 #2). Information edited in the “General” tab can be applied to several selected clips. For doing so, click on the small pen symbol (figure 1 #3) right to the metadata field. Make your desired changes and enter the information by clicking “Apply”.


figure 1: Information panel

figure 1: Information panel


Metadata like slate information, comments, ratings, flaggings etc. can be edited in the “User” partition (figure 2) and affect exclusively the currently active clip.

  • Slate Info: Enter Scene/Shot/Take information, use the arrow keys to increase or decrease a value.
  • Flag: By flagging a clip (figure 2 #1) you brand it with a flag symbol which can be interpreted individually.
  • Rating: You can rate each clip (figure 2 #2) by assigning a range of zero to five stars to it.
  • Comment: Save important information regarding a clip by commenting (figure 2 #3) it.
  • Label: Each clip can be labelled (figure 2 #4) and thus be categorized. Each label in the drop-down menu can be edited in the application preferences. You get there pretty fast by clicking on “Edit..” in the drop-down menu as you can see in figure 2 #5.

figure 2: Information panel - “User” section

figure 2: Information panel – “User” section

  • Cue Points: The cue points table (figure 3) shows all set markers for this clip (#1). For a better overview of your markers, within a clip you can assign each marker to one of a set of predefined categories (#2) and also search for them (#4). You can add new markers, delete existing and jump to the next by the buttons in the lower left corner (#3).
figure 3: Information panel - “User” section: Cue points

figure 3: Information panel – “User” section: Cue points


Using the Clip Information View

To inspect, edit, and add metadata you can use the information view shown in the right sidebar.

The Information view provides several subviews:

  • General Info –  Overview of the clip’s metadata
  • User Info – Additional metadata like slate information, ratings, comments, and cue-points
  • File Info – List of file resources, showing the different disk the clip was copied to
  • Header Info – Detailed information of all metadata extracted from the clip

Using the Table View

Silverstack’s clip table view is a great way to get an overview of the various metadata of a set of clips. Some of the fields are editable and you can jump from field to field by pressing the TAB key.

Custom table layouts can be saved and restored. You can re-arrange columns by dragging their table headers. Clicking the gear button reveals a user interface with a list of all available columns. Via the checkbox, each column can be shown or hidden. The arrow button which appears only near activated columns, allows to automatically scroll the main window to a position where the specific column is in the visible area.

Manage the table layout

Using the Quick Entry panels

In the playback view the “Quick Entry” panels allow you to easily set metadata for the current clip via keyboard shortcuts in a very fast way. Here is an overview of the available commands:

  1. Rating ⇧+⌘+A
  2. Comment ⇧+⌘+S
  3. Label ⇧+⌘+D
  4. Scene/Shot/Take ⇧+⌘+T (figure 4)

You can also trigger the panels from the Silverstack menu: Edit > Clip > Quick Entry


Quick Entry panel for Scene/Shot/Take information


Filter By Metadata

The more metadata you have added to your library the better you can use it to organize your clips using some metadata attributes.


You can query all metadata fields by using the search field in the upper right of Silverstack . To search for cue points use the search field at the bottom of the “User” tab within the information panel (figure 3 #4).

Smart folders

Smart folders are folders that show all clips that match some criteria. Silverstack creates some smart folders by default like “Registered today” a folder that contains all clips that were added to the library today.

To create your own smart folders, just click on the “+” button in the lower left and choose “Add Smart Folder”.


Adding a smart folder showing the flagged clips of the last week

You can now specify the criteria a clip has to fulfill in order to be added to the smart folder. If you are adding more than one filter option, you have to choose if the clip has to fulfill only one or all of it. The example above show a simple smart folder showing all the clips that are flagged and that were registered during the last week.

Export Metadata

To really leverage your metadata you might want to export the information for usage in other tools of your digital cinema workflow, Silverstack provides the following export options:

  • Reports – Create a report that contains an overview on all clips and save it as pdf/html.
  • CSV, XML – Create files that you can import in spreadsheet applications like Excel or Numbers. Or write your own scripts to process the data.
  • Transfer to Final Cut Pro – Get your clips and the metadata into Final Cut Pro 7 and X.
  • Transfer to AVID Media Composer – Get clips and metadata into AVID using ALE files

For further information about the Silverstack “Transfer” function go to the respective article Transfer.

Note: Not every transfer format can carry the same amount of information. That is why metadata workflows differ from format to format and thus from tool to tool.

Import Metadata

You can import certain metadata file formats from 3rd party applications to get additional clip metadata in the Silverstack library via the Import menu in the toolbar. Additionally, you can take over metadata when syncing audio clips or when matching looks created in Livegrade.
Further information how to choose and validate imported metadata is provided in the article Preview Metadata Before Importing.


Related articles:

Transferring Metadata to Final Cut Pro

Transferring Metadata to Avid Media Composer

Transferring Project to Drylab Creator