Project Management

The clip and shot information stored in Pomfort ShotHub can be accessed through a web application. See the article Registering for ShotHub on signing in or creating a new account.

SHOTHUB PROJECTS

All clip and shot metadata in Pomfort ShotHub is stored and managed in a project. You can access the projects by direct links provided with the invitation mail or from the dashboard.

Each project is either managing

  • clip information from one or more Silverstack instances or
  • shot information from one or more Livegrade instances.

These unifying projects in ShotHub are called Silverstack “cloud projects” or Livegrade “cloud projects” to distinguish them from the individual, local projects of the desktop applications.

CREATE PROJECTS

Every user that is part of a team is allowed to create new cloud projects from Pomfort’s desktop applications* when their shot or clip metadata is uploaded for the first time or by creating new projects from the dashboard. Learn more about the upload:

Connecting Livegrade to ShotHubConnecting Silverstack to ShotHub

* Supported desktop applications: Silverstack, Silverstack Lab (version 7.0 or newer), Livegrade Pro or Studio (version 5.2 or newer)

MANAGE PROJECTS

There are two ways to access the project information panel to manage a project. First, you can access the project information panel with the (i) button right of the project dropdown in the Project view. The other option to access the project information is the (i) button next to the project name in the Projects tab in the Team Settings. As a project admin, you can invite others to the project, update their project roles, or archive or delete the project from there.

Project Information Panel

Project Roles

Access to ShotHub is limited to authorized users. A user is a person registered with an email address and a password. (Learn more about the “Pomfort Account”: Registering to ShotHub). The information in a ShotHub project can be shared among several users. Each project member has one of these roles in the project:

  • Project Admin: Every team member can become Project Admin. They can invite others in all project user roles, update the roles of invitees or even remove them from the project. Additionally, they can rename, archive, unarchive or delete the project. They can use all cloud project features, including searching for clips, creating custom layouts, displaying clip details, or exporting PDF reports, CSVs and CDLs. Project Admins also have access to the project from the desktop applications Silverstack and Livegrade to upload or sync their library information, or retrieve looks. Learn more: Look Matching with Silverstack Lab
  • Project Member: Every team member can be invited as a Project Member. They can see in the Project Info Panel who else is part of the project. Regular project members can use all cloud project features, including searching for clips, creating custom layouts, displaying clip details, or exporting PDF reports, CSVs and CDLs. Project Admins also have access to the project from the desktop applications Silverstack and Livegrade to upload or sync their library information, or retrieve looks. Learn more: Look Matching with Silverstack Lab
  • External User: Everyone can be invited as an External User with their email address, and they don’t need to be part of the team. External users can visit the ShotHub project via the web browser to access library information in a “read-only” mode. They can not see other members in the project or connect Silverstack or Livegrade to contribute metadata to a cloud project. External Users can use most cloud project features, including searching for clips, creating custom layouts, displaying clip details, or exporting PDF reports and CDLs.See also Roles in Teams and Projects to learn more about user roles in teams.
NOTE: Please be aware that Project Admins and Project Members need to be team members as well, because they can access and change the cloud project data from the desktop applications.

Inviting Project Members

New project members can be invited from the project information screen. Click “Invite User” in the project configuration to invite a user. Then you need to choose the intended role of the invitee first. For project admin or member, you can select one of your team members from the dropdown, and for external users, you have to enter the user’s email address.

You can choose a default or custom table columns preset for the new project member. This is the table column preset they will see by default when logging in the first time. In addition, every project member can still create their individual presets for the table views. Finally, you can enter a personal invitation message that gets included in the invitation email.

The invited user will receive an email about the invitation with a link to accept it and get notified on the ShotHub site by a mail icon in the header bar. If the user doesn’t have a Pomfort Account yet, the user will create one as part of the invitation acceptance process. The invitation will appear pending in the list of project members until the invited user accepts it. Once the user accepts the invitation, they can see the project in the project list and use it according to the assigned role.

NOTE: Free plan owners can not invite others.

Archive Projects

You may archive projects that are not active anymore to keep them available online. Archived projects don’t count against your number of active projects. When a project is archived, all project members can still access it, but no new members can be invited, and no new metadata can be uploaded. If needed, the archived project can be unarchived at any time.

Admins can delete projects to have them removed from ShotHub completely. Once a project is deleted, all project members, including the admin, can’t access the project anymore. Deleting a project can’t be undone.

POMFORT SHOTHUB REST API

The shot information stored in Pomfort ShotHub can be accessed through a REST API. If you are interested in accessing the Pomfort ShotHub REST API, please get in touch with contact@pomfort.com for further details and to obtain an application key.